County Clerk's Office

New Scheduling System effective 02/18/2023

Our new scheduling system will send an email confirmation of your appointment.  A text message will be sent as a reminder if you provide a phone number when scheduling.

Please be advised that effective Monday, June 22, 2020, the County Clerk's Office is open by appointment (see next paragraph below). 

Please note that we also accept Walk-Ins based on availability each day! Please come up to the door and wait for the check-in person to come greet you to ask if there is availability that day.

You may schedule an appointment by clicking this link:

 County Clerk Appointments

***Please note, if you will need a "Searching" appointment (a Searching appointment is for you to research in the Deed Room/Vault space) for longer than 1/2 hour, please make sure to schedule multiple appointments in the system, one after the other, but please do not schedule more than a 2 hour block of time for searching. This will allow others to enter the building to conduct county clerk searching business as well.  

Effective August 3, 2020, the County Clerk's office is processing passports. 

Please note that you must have a check or money order to mail with the passport application. You will find all the necessary information and payment information on the Department of State Passport link: Passport Information . You must schedule an appointment through the County Clerk Appointments link, and if there is more than one person in your family applying, you must schedule a separate appointment for each person applying, due to the social distancing rule at this time.

***Effective April 1, 2020, the new Washington County Mortgage Tax Rate is 1.25%.

The County Clerk’s Office serves Washington County residents by efficiently recording, filing, issuing and maintaining a diversity of court, land and other public records. A list of those records and their associated fees, and copy and certification costs (PDF), is made available here in Adobe PDF format.

The public can acquire assumed business names, partnership certificates, U.S. passports and notary public certificates and renewals through the office. Application for pistol permit renewals are no longer handled in this office, but through the Washington County Sheriff's Office.

Court Records

For information on court records and forms you can visit the New York State Unified Court System website.

Oaths of Office

Oaths of office are filed with the County Clerk and a directory of county, town and village officials with their contact information are maintained by the office.

Oversight Duties

The Washington County Clerk also has oversight of the local office of the New York State Department of Motor Vehicles, the Washington County Archives, and the Washington County Historian’s Office.

Passport Photos

Passport photos can also be purchased on premises and detailed information on passports is available at the U.S. Department of State website.

Public Records

Public records can be accessed online through If you have trouble, please see

Assumed Business Names aka DBA Forms

Please see the link listed below under "Clerk's Office Resources" for a PDF copy of the form needed to apply for a DBA. Please complete the form (do not sign it), take it to a Notary Public where you will sign it in their presence, and then mail it along with a check or money order made payable to the Washington County Clerk for the amount of $27.00 to: 

Washington County Clerk's Office

383 Broadway Blg A

Fort Edward NY 12828

Instructions for filing Maps 

Please review the instructions below prior to scheduling an appointment for filing maps with the County Clerk's office. Please note that you will need to schedule a "County Clerk Business" appointment when you are ready to file a map. 
Instructions for Map Filing

Clerk's Office Resources